Using Mail Merge
If you would like to use mail merge with results obtained from SAP, you can do so after having run a report in SAP.
- Once you have the results on the screen, choose the download
Word Processor option. - A dialogue will then prompt you to enter certain choices. Choose the form processing option.
- Choose new Word document or existing Word document if you have one already set up.
- Change the password option to "No password" unless of course you really do wish to have a password set.
- Word should then be opened up and the data source transferred to Word. Enter your text for the letter and insert the mail merge fields from the drop-down button on the top left hand side.
- Click on the «ABC» button to toggle between the data fields and the actual data.
You can now print or email off the results of the mail merge.
Key Reports within SAP HR
This table contains commonly used SAP HR Reports
| Report Name | Report Description |
|---|---|
| RDDKOR54 | Customer naming conventions for SAP tables etc |
| RPCDTFG0 | Data Medium Exchange: Cancelling Transfers |
| RFBVALL_0 | Loads bank sort codes, branches etc |
| RHBEGDA0 | The report sets a new start date for the records found using the selection screen. It primarily serves to correct the start date of records retrospectively. To access the correct selection of records, enter the old start date. All records with the old start date are given the new start date. All other records remain unchanged. |
| RHINTE00 | Transfer Org Assignment from PA to PD |
| RHINTE10 | Prepare Integration (OM with PA) |
| RHINTE20 | Check program for PA-OM Integration |
| RHINTE30 | Creates batch input session for IT 0001 - using PD relationships. |
| RHMARP00 | Returns the material requirements per business event |
| RHMOVE00 | Outputs a sequential file - PD_DATASET |
| RHMOVE30 | Used to manually transport objects in Org Mgt |
| RHMOVE40 | Display and edit sequential PD Dataset |
| RHSTRU00 | useful report for displaying all related objects in a structure (hierarchy) according to the defined evaluation path.Can be used for any PD object in any database HRPnnnn. org structure with org units (parents and children) - use evaluation path ORGEH org structure with positions - use evaluation path PLSTE org structure showing org units and employees - use evaluation path PERS-O |
| RPCDTFG0 | DME - cancelling transfers |
| RPCGTNG0 | New Gross to Net Control Report for the UK |
| RPCIPQ00 | Used to delete simulation posting runs |
| RPCSC000 | Payroll batch scheduler for breaking up the payroll run into jobs allowing payroll to be processsed in parallel as a number of batches |
| RPDASC00 | Explodes the whole schema - ctrl+F to find items. For PCR's and sub-schemas use 0000 to zzzz as the "from" and "to" values. |
| RPDKON00 | Assignment of wage types to G/L accounts (chart of accounts) |
| RPDLGA00 | Wage type statement - shows the permissibility of wage types. |
| RPDLGA20 | Use of wage types in payroll accounting - very useful. Shows the inner workings of how all the wage types are passed through the PCR's and what processing classes are accessed. Enter your country version. I always find it easier to us the "tree" option rather than the "table" option. |
| RPDLGA40 | Similar to RPDLGA20. Gives each wage type and shows each PC, EC and CC for each. |
| RPDSYS00 | Takes you to all the documentation in the SAP system |
| RPIBRT00 | Evaluation of Appraisals - creates a batch session to update IT 0008 based on the employees IT 0025 record. |
| RPIBRT01 | Group value of Appraisal criterion |
| RPINCL10 | Search for specific text in any report |
| RPLEAT00 | Starters and Leavers Report |
| RPLINFC0 | Infotype overview for an employee - very useful and much better than using the Personnel File on PA10. Shows all the infotypes for an employee. |
| RPLNHRU0 | New Hire Report |
| RPLNICG0 | Displays NI and CNIC values from the payroll results |
| RPPCUPG0 | Batch update for infotype 0071 - pensions GB |
| RPSDEV00 | Headcount report - quite good. Gives EE numbers per organisation entity |
| RPSEEOU1 | Equal Employment Opportunities - US driven report for statutory legislation |
| RPTIME00 | Time Evaluation |
| RPTKOK00 | Used to identify inconsistencies with absence quotas |
| RPTBPC10 | Used to correct inconsistencies - takes ages to run - rather correct them manually |
| RPTQTA00 | Used to generate absence quotas |
| RPU12W0S | Saves backup and allows you to restore T512W from a previously saved copy |
| RPU51000 | Updates the values in table T510 - pay scale data |
| RPUAUD00 | Logged Changes in Infotype Data |
| RPUAUDDL | Deletes documents from the database that were created |
| RPUAUDW0 | Allows you to view the records created from the above reports - have to have table T585A maintained as well |
| RPUCC000 | Check PCRs - allows you to run checks on PCR's |
| RPUCCCQ0 | Check Personnel Calculation Rules |
| RPUCCCX0 | Check Personnel Calculation Rules (International Version) |
| RPUCCOSE | Allows you to search for text in any PCR |
| RPUCTC00 | Lists PCR's for any ESG and the associated processing steps |
| RPUCTE00 | Environment Analyzer: Functions, Operations, Schemas, PCRs |
| RPUCTER3 | Environment Analyzer: Functions, Operations, Schemas, PCRs |
| RPUCTF00 | Change attributes for schemas and PCR's (especially if you have executed the IMG step by mistake) |
| RPUCTI00 | Lists subschemas not called up in any other schema |
| RPUCTJ00 | Lists PCR's not called up in the schemas or PCR's |
| RPUCTP00 | Generation of payroll periods |
| RPUCTP10 | Generates calendars |
| RPUCTP20 | Generate further date specifications |
| RPUCTX00 | Copy PCR's from client 000 to other clients on the same server |
| RPUDEL20 | Delete payroll results. After deletion you must perform at least one retroactive accounting run for the earliest deleted payroll run |
| RPUDELPN | Allows you to delete personnel numbers as a batch |
| RPUDIR00 | Restores the payroll results directory |
| RPUDNIG0 | Update table T5G_DTONI. Format can be a pain to get right. Rather maintain the table directly or cut and paste from Excel. Another alternative is to use a CATT procedure orLSMW to update the table. |
| RPUDPSM0 | Download source text of a program (type "PROG" in TADIR) |
| RPUDRQQ0 | Payroll Results (RQ) - originals and differences from retro periods |
| RPUDTEM0 | Downloads table entries |
| RPUDTSM0 | Downloads table structures |
| RPUGCC00 | Generates calculation rule check |
| RPUMKD00 | Features Directory - lists all available features |
| RPUMKG00 | Generates features |
| RPUMKS00 | Feature structure |
| RPUPROTD | Log of report starts |
| RPUPROTU | Maintain log |
| RPUPRRM0 | Pension report |
| RPUREP00 | Submit country-specific report in the info system |
| RPUSCC00 | Compare schemas |
| RPUSCD00 | Schema directory |
| RPUSCD10 | Schema directory |
| RPUSCG00 | Generate/check schemas |
| RPUSCGT0 | Generate/check schemas |
| RPUSTD00 | Used to transfer master data |
| RPUTAXU0 | Delete/insert tax table entries |
| RPUTCUG0 | HR-GB: Batch Input: Tax code uplift |
| RPUTMSE0 | TemSe files display |
| RPUTMSG0 | HR-GB: TemSe view and download program |
| RPUTMSI0 | Program for TEMSE catalog display |
| RPUTRBK0 | Update any field on IT 0003 - payroll status |
| RPUTSD00 | Download a TemSe object to presentation server |
| RPUTSV00 | List of HR TemSe objects |
| RPUTSVDD | Download from data medium to Disk |
| RPUTTUU0 | Wage type update program |
| RPUTXT00 | Comparison of text elements |
| RPUWGTX0 | Used to create/delete new wage types |
| RSAQR3TR | Transports queries, user groups & Infosets |
| RSCLCCOP | Offers slightly more functionality than the transaction SSC1. You can run jobs in background mode - using SCC1 for a really big transport causes the system to time-out after a certain period |
| RSCMPADJ | View / table comparison |
| RSTXTRAN | Allows you to transport SAP Scripts - eg letters in Recruitment |
| RSUSR006 | List users last login |
